Health Edge Computerised Tracking, Traceability
and Quality Audit Trail Systems
The Application Suite is a modular tracking, traceability and quality audit trail software solution that has been designed specifically for use in medical device decontamination units.
The Health Edge SSD Applications (HESSDA) enable the end users to record the full decontamination process, including patient association. The mobile applications enable the end user to manage delivery from decontamination unit to Theatre stores locations and back to the decontamination unit.
The Health Edge Scope Application (HESA) enables the end users to record the full decontamination process, including patient association.
The Health Edge SSD Administration Application is the backbone of the system. It monitors all items processed through the Sterile Services Department whilst providing an audit trail that documents wash, packing and sterilising processing procedures, identifies those responsible and highlights conformance and non-conformance with the procedure. The Health Edge Administration Application has the following functionality:
- Produce new, edit existing and delete old sets.
- Duplicate new and existing sets.
- Make changes to multiple sets at the same time.
- Ability to assign costs to individual tray sets and singles.
- Access to instrument stock and all tray set detail.
- Provides the ability to locate any marked/coded item, at any/all points in the lifecycle.
- Create alerts for any set, anywhere around your department.
- Create name tags, barcode tags and non-conformance barcodes for ease of use for staff.
- Flag an item to show it’s priority status around the department.
- Lock sets to stop them being moved around the department.
- View technical, instructions and information documents onscreen and print where required.
The Health Edge SSD Reporting Application has the following functionality:
- Produce meaningful management reports.
- Produce issue and billing reports to individual customers for tray sets and singles.
- Customise reports to satisfy operational and management requirements.
- Export reports to PDF, Excel and XML formats.
The Health Edge SSD Wash Area Application has the following functionality:
- Record receipt of items back into the SSD department.
- Record all items through the automated washer process. The information includes cycle type, cycle number, contents and operator.
- Load trolleys into an automated washer.
- Record automated washer result (Pass/Fail).
- Record items through tunnel washers.
- Ensure the correct wash method is performed.
The Health Edge SSD IAP Application has the following functionality:
- Produce unique barcode labels and tray lists used in the processing of all items in the clean room.
- Time the packing process.
- Utilise touch screen tray lists.
- Process soft packs and linen items.
The Health Edge SSD Autoclave Application has the following functionality:
- Record all items through the autoclave process. The information includes cycle type, cycle number, contents and operator.
- Load carts into an autoclave.
- Record automated autoclave result (Pass/Fail).
- Ensure the correct sterilisation method is performed.
The Health Edge SSD Despatch Application has the following functionality:
- Issue products and trolley loads to predefined or specified locations.
- Receipt products into the despatch area.
- Produce despatch notes, invoices and satellite delivery notes.
The Health Edge SSD SLA Application has the following functionality:
- Monitor service level agreement timings.
- Live data displayed graphically and numerically.
The Health Edge Stock Application has the following functionality:
- Maintain and manage raw material stock levels (including minimum stock levels).
- Record for raw material stock is date and time stamped.
- Full visibility of raw material stock.
- Receipt product into the appropriate storage area.
- Reject raw material stock back to the supplier.
- Transfer raw material stock between storage areas.
- Issue raw material stock to end users.
- Control limited life items.
- Associate raw material stock to the patient in the Health Edge Theatre Application.
- Customise reports to satisfy operational and management requirements.
The Health Edge Theatre Application has the following functionality:
- Record all decontaminated items used on a patient.
- Record additional items used on a patient during a procedure (e.g. implants).
- Locate the position of products at any point of the decontamination process.
This process would save a considerable amount of time and would provide clear visibility of instrumentation locations at all times. - Provide the SSD Department with extensive feedback about non-conforming products (e.g. torn wraps or missing instruments).
This process will enable Theatres to electronically record non-conformance information. It also requires the SSD Department to record what actions have been taken to resolve the issue. - Allows the user to produce extensive management reports including: ‘product to patient’ or ‘patient to product’ reports within seconds.
Note: It is possible to produce the full decontamination report from within the SSD reporting application. - Customise reports to satisfy operational and management requirements.
- Export reports to PDF, Excel and XML formats.
- Lock sets to stop them being moved around the department.
- Produce a checklist to determine the contents of the tray set. This will be beneficial if the contents of tray sets with the same name differ.
- View images and special instructions associated to instrumentation.
- Warn the end user if the instrumentation has expired its shelf life when associating the product to a patient.
Note: this activity should be performed before the procedure commences. - Automatically warns the end user if there is no record of autoclaving in the database for specific instrumentation.
The Health Edge SSD Transfer Application has the following functionality:
- Ability to receipt products into the appropriate theatre store location, thus providing clear visibility of instrumentation locations at all times.
- Identify instrumentation in each theatre store location and offsite.
- Locate the position of products at any point of the decontamination process. This process would save a considerable amount of time and would provide clear visibility of instrumentation locations at all times.
- Automatically send the SSD an email notifying them immediately of any non-conformance identified in the theatre environment.
- If required, the ability to produce turnaround time reports.
- If required, the ability to produce a Transfers Despatch report. The report includes a unique barcode for each product and a master barcode for all the items being returned to the SSD Department. It is then possible to scan a single master barcode and accept all the products into SSD.
- Provide the SSD Department with extensive feedback about non-conforming products (e.g. torn wraps). This process will enable Theatres to electronically record non-conformance information. It also requires the SSD Department to record what actions have been taken to resolve the issue.
- Produce a checklist to determine the contents of the tray set. This will be beneficial if the contents of tray sets with the same name differ.
- Filter and identify instrumentation in the unique stores location. This process would save a considerable amount of time and would provide clear visibility of instrumentation locations at all times.
The system enables the end user to track the endoscope decontamination process as follows:
- Receive in the endoscopy dirty returns area.
- Through the manual wash process.
- Through the EWD process.
- Through the storage process (including special packing).
- Where required, through the autoclave process.
- Through endoscope despatch to the end user process.
- Through the patient association process.
- Through the bedside clean process.
The Health Edge Scope Application has the following decontamination processing functionality;
- Record receipt of endoscopes into the decontanination area.
- Record the manual wash process.
- Record the decontamination solutions (manual wash and EWD).
- Record all items through the EWD process. The information includes cycle type, cycle number, contents, operator and result (pass/fail).
- Record vacuum packing or the standard packing process for sterilisation.
- Record all items through the sterilisation process. The information includes cycle type, cycle number, contents, operator and result (pass/fail).
- Record endoscopes into and out of storage cabinets.
- Record endoscope despatch location.
The Health Edge Scope Application has the following treatment room functionality:
- Record endoscopes into and out of storage cabinets.
- Record endoscopes into the appropriate treatment room area.
- Record endoscope patient association.
- Record bedside clean after patient association.
- Record endoscopes being returned from the treatment room to the decontamination unit.
- Ability to produce ‘product to patient’ and ‘patient to product reports’.
- Ability to export reports to PDF, Excel and XML formats.
The Health Edge Scope Application has the following reporting functionality:
- Ability to produce meaningful management, decontamination, storage and patient association reports.
- Ability to produce ‘product to patient’ and ‘patient to product reports’.
- Ability to customise reports to satisfy operational and management requirements.
- Ability to export reports to PDF, Excel and XML formats.
Learn more about Electronic Systems for Healthcare – Read our blog post here
Learn more about Electronic Systems for Healthcare – Read our blog post here
